Data Privacy Policy

Introduction

sigmavexae B.V. ("we", "our", or "us") is committed to protecting and respecting your privacy. This privacy policy explains how we collect, use, and safeguard your personal information when you visit our website sigmavexae.pro or use our construction budget monitoring services.

We are the data controller responsible for your personal data. Our registered office is located at Beatrixlaan 203, 1092 DW Amsterdam, North Holland, Netherlands. Our company registration number is KvK64312597.

Data We Collect

We may collect and process various types of personal data about you, including information you provide directly and data we collect automatically when you use our website and services.

Information You Provide

The data we collect from you may include:

• Contact information such as name, email address, phone number, and business address
• Professional information including company name, job title, and industry details
• Project information and requirements when requesting our services
• Communication preferences and correspondence with us
• Payment and billing information for our services

Information We Collect Automatically

When you visit our website, we automatically collect certain information including:

• Technical information such as IP address, browser type, and operating system
• Usage data including pages visited, time spent on site, and navigation patterns
• Device information and screen resolution
• Referral source and search terms used to find our website

How We Use Your Information

We use the personal data we collect for various purposes related to providing and improving our construction budget monitoring services. The specific ways we use your data include:

• Providing and delivering our budget monitoring and analytics services
• Responding to your enquiries and communicating with you about our services
• Processing payments and managing billing for our services
• Improving our website functionality and user experience
• Sending you relevant information about our services and industry updates
• Complying with legal obligations and regulatory requirements
• Protecting our business interests and preventing fraud

Our legal basis for processing your personal data varies depending on the specific data and context. We process data based on:

• Your consent for marketing communications and cookies
• Contractual necessity for providing our services
• Legal obligations for compliance and regulatory requirements
• Legitimate interests for business operations and service improvement

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner.

For detailed information about the cookies we use and how to manage them, please see our Cookie Policy.

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal data to third parties except in the following circumstances:

• Service providers who assist us in operating our website and conducting business
• Professional advisors such as lawyers, accountants, and consultants
• Regulatory authorities when required by law or legal process
• Business transfers in the event of a merger, acquisition, or sale of assets

All third parties are required to maintain the confidentiality and security of your personal data and use it only for the specified purposes.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including meeting legal, accounting, or reporting requirements. The retention period varies depending on the type of data and the purpose for processing.

Generally, we retain:

• Contact and communication data for up to 7 years after last contact
• Service and project data for up to 10 years for professional liability purposes
• Financial records for up to 7 years as required by tax legislation
• Website analytics data for up to 26 months

Your Rights

Under the General Data Protection Regulation (GDPR) and other applicable data protection laws, you have several rights regarding your personal data:

• Right of access: Request copies of your personal data
• Right to rectification: Request correction of inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data in certain circumstances
• Right to restrict processing: Request limitation of how we use your data
• Right to data portability: Request transfer of your data to another organisation
• Right to object: Object to processing based on legitimate interests or for direct marketing
• Right to withdraw consent: Withdraw consent for processing based on consent

To exercise any of these rights, please contact us using the details provided below. We will respond to your request within one month.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and staff training
• Secure data storage and backup procedures

However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA) that may have different data protection standards. When we transfer data internationally, we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses approved by the European Commission
• Adequacy decisions recognising equivalent protection levels
• Certification schemes and codes of conduct

Contact Information

If you have any questions about this privacy policy, wish to exercise your rights, or have concerns about how we handle your personal data, please contact us:

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe we have not handled your personal data in accordance with data protection law.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and updating the "last updated" date.

We encourage you to review this policy periodically to stay informed about how we protect your personal data.